How does it work?

The KnowledgeSmart Skills Matrix Tool will help you instantly and visibly see where all the skills exist within your business. Our aim is to help you understand, develop, deploy and track your employees and their skills.

Step 1

Construct your skills list

List the skills and experience you need in your team. To help organise the Skills Matrix, you may want to group similar skills or experiences together.

When creating your list, include:

  • Current skills or experience: The skills, competencies or experience that your team members use today to perform their role.

  • Future skills or experience: Skills, competencies or experience that your team will need in the future as you plan to use new approaches or tools.

  • Use the extensive KnowledgeSmart AEC & M skills library to help save time.

Step 2

Construct your user list

Compile a list of the members of your team. Again, you may group the team members into categories if there is a good way to do so.

Keep the following in mind:

  • ​The KnowledgeSmart skills platform includes the ability for managers to verify employee’s skill ratings. It is, therefore, advisable to capture the employee’s manager in your user list.

  • This data is normally readily available through your HR department and can then easily be mapped to the KnowledgeSmart data import templates provided.


Step 3

Create and Issue a Skills Audit Survey

  • Write a list of questions which describe your mix of desired skills and ask your team to self-rate themselves.

  • Use the KnowledgeSmart Skills Platform to send skills audit survey invites to your team. Users typically rate their skills based on a rate scale of 1 to 5. i.e. 1 = very basic to 5 = expert level).

  • Customise a KnowledgeSmart skills question from your published library or create bespoke questions as needed.

Step 4

Manager Review

  • Ask each team manager to review the skills matrix results and add their own rating for each entry in the skills matrix table.

  • Now you have a skills matrix containing the key skills and experiences of your team, plus an average value based on the user and manager values.

  • Monitor progress to ensure that skills continue to improve and develop.

  • Your skills audit survey data can now also help improve project resource plans and recruitment initiatives.

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